FAQs • Miami County, OH • CivicEngage

Is a self-addressed, stamped envelope required with all documents submitted for recording?: Yes, along with each document (or batch of documents) submitted for recording, please enclose a self-addressed, stamped envelope so that the documents may be returned to the appropriate party after they are processed.

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Recorder

1. How do I obtain a copy of my deed, mortgage, lien or other recorded document?: Copies of all previously recorded documents may be obtained by contacting the Recorder's Office at 937-440-6040 or, at recorder@miamicountyohio.gov. Documents can be picked up at the Recorder's Office front counter, or, can be sent to the requester by e-mail, fax, or U.S. mail. E-mailed copies are free of charge. Paper copies of documents prepared by the Recorder's Office staff are $2.00 per page.

2. Are Miami County Recorders' Office records available online?: Yes, real estate records recorded from 1998 (to present) are available via the internet. In order to use this service, you must download our external search tool. This service is free of charge. Please contact our office at recorder@miamicountyohio.gov to establish an internet access account.

3. Why is my document considered "non-conforming"?: Ohio Standardization Guidelines require all documents to have the following:
1. Font size of at least 10 point;
2. Black or blue ink only and no highlighting;
2. 3 inch margins on the top of the first page, 1.5 inch margins at the top of each additional page and 1 inch margins on the sides and bottom of each page.

4. Is a self-addressed, stamped envelope required with all documents submitted for recording?: Yes, along with each document (or batch of documents) submitted for recording, please enclose a self-addressed, stamped envelope so that the documents may be returned to the appropriate party after they are processed.